HR Officer

Country: South Africa
Location: Cape Town
Function: Human Resources
Level: Non-management
Appointment Type: Fixed Term

British American Tobacco is looking for one HR Officer to join our team in Cape Town (you will be working in the Western Cape Depot) on a fixed term contract of 12 months. 

Purpose:

The emphasis of this role is on supporting the HR Business Partner, by providing an efficient and effective administration & coordination support, thereby ensuring that the HRBP can offer full business partnering service to the Trade Marketing and Distribution leadership teams and field force. 

Principal Accountabilities:

1. HR Reporting:

• Prepare relevant HR reports to enable HRBP to provide accurate people related insights to the relevant leadership teams.
• Prepare monthly people related reports as appropriate (Headcount, PTSD, disciplinary investigations) reporting, Ensure Standards of Business Conduct, Policy documentation & updates are signed and submitted to Global Business Shared Service (GBS) HR.
• Follow through all outstanding items on Recruitment Tracker with relevant HRBP/LM/GBS.

2. Recruitment & Selection:

• Co-ordinate logistics of interview venues/telecons
• Arrange psychometrics assessments where applicable
• Co-ordinate onboarding documentation
• Support LM in ensuring New Hire logistics 100% OTIF

3. Employee Administration & Case Management:

• Dedicated follow through on all SuccessFactors EE/LM actions through regular training/coaching/reporting
• Feedback and follow through with various EA stakeholders to ensure 100% resolution of EA related actions.
• Ensure all technology/logistics in place for all stakeholder groups to access EC
• Update Org Structure, certain terminations, delimit vacant positions not needed, update cost center information on our HR system - Success Factors (SF)

4. Learning & Development:

• Gather and consolidate all training & development related needs and reporting for function
• Validate all training & development related costs as required and conduct L&D cost analysis 
• Support procurement and logistics of all training related initiatives as directed by the HRBP (e.g. venue hire; facilitator logistics; training materials; catering; etc.)
• Liaise with Talent Manager on all outstanding study support enquiries to close out feedback to employees OTIF

5. Benefits Administration:

• Ensure all employees are aware off and upskilled on all employee benefits programs;
• Provide administrative support as required on benefit enrollments/withdrawals.

6. HR Projects:

Provide administrative and coordination support to HRBP as required during preparation and implementation phase of various HR projects;

7. Performance Management:

• Support HRBP with relevant training materials and HRIS to imbed company PM approach
• Bi-Annual data validation of PO and Ratings in preparation for Performance Calibration
• Support HRBP/LM with necessary Poor Performance materials/documentation

8. Employee Relations:

• Coordinate and prepare all training materials for HRBP to deliver ER upskilling to LM
• Prepare all relevant documentation as required related to enquiries/misconduct/poor performance
• Consolidate functional employee engagement plans and track implementation of actions

9. HR Talent Cycle:

a. Provide HRBP with all materials required to effectively run TRM
b. Validate TRM data and update records as appropriate in SF
c. Arrange logistics (venue; participants; etc.)
d. Minute take TRM and keep all information confidentia

Knowledge/Qualifications:

• Appropriate 3 year B-degree
• Sound knowledge of Human Resources Practices and procedures
• Have sound business knowledge and an understanding of the impact of HR on other business functions
• Knowledge and experience of working with typical Marketing Functions would be advantageous
• Sound knowledge of appropriate labour legislation, eg. Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, etc.

British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT SA (Pty) Ltd (ZA11)